Sydney Hybrid Event Broadcast
One of the most challenging aspects of hybrid events is that they require a higher event budget to cater to the needs of two distinct audiences – in-person attendees and virtual attendees. While this challenge is worth it to many, many event planners are unsure of how to balance their limited resources and execute a successful hybrid event.
AV1 offers flexible, cost-effective presentation studios to host your virtual Sydney Hybrid Event Broadcast or hybrid event in Melbourne, Sydney, or Gold Coast. Their studios are equipped with state-of-the-art technology to deliver a high-quality, engaging experience. These specialized hybrid event studios include multiple panning camera positions for varied shots, stage wash lighting for the camera, secure broadcast connections, and an in-room production team dedicated to your event.
Hybrid events are a great way to extend the reach of your live event and engage a broader audience. By streamlining your content and allowing your virtual attendees to join the conversation, you’ll open the door for a wider range of stakeholders to become involved in your event’s agenda. This is why the best hybrid event platforms offer easy-to-use tools that make it a snap to connect your audience online.
To achieve the right balance of in-person and virtual attendee engagement, some hybrid event producers choose to broadcast select sessions during their live event. This allows their in-person attendees to hear the most important speakers and topics that will resonate with them, while still retaining the option to attend in person for other sessions. This is a great option for ensuring your audience receives the highest quality of content and experience possible.
In a similar way, some organizations have decided to create an emcee or “news desk” for their virtual event. This virtual set-up gives the event a feel of its own, making it more engaging for virtual attendees. By using a news desk, virtual event attendees can learn more about the presenters and topic of each session, while also connecting with other participants around the world.
One such example comes from an association that hosted a hybrid event featuring industry thought leaders. The organization wanted to give their C-level executives an intimate, in-person experience and provide the same presentations to a broader audience through the live broadcast. The association used a virtual news desk that provided behind-the-scenes content, on-demand content, and a live feed of the general session to engage both audience segments.
Ultimately, it takes time to plan a successful hybrid event. To ensure you can achieve the desired outcome for your next event, start planning 4 months in advance. This will give you enough time to create your virtual and in-person agendas, get the presenters’ presentations organized, pre-record content, build exhibitor pages, schedule studio recordings, and finalize the live component of the general session and breakouts. This timeline will also allow you to ensure that your AV budget is adequate for both the on-site and virtual components of your event.